Lift Off

I’m a little bleary eyed, but the class schedules are all but done now, and pdfs of the student schedules are being passed around and checked/double-checked.  It’s been an interesting few months, and I still have help sheets to create tomorrow about doing attendance, but we look to be in good shape in many ways at this point of the migration.  School starts on Tuesday for the HS, and Wednesday for MS/LS.

One nice thing– in terms of looking at and checking data, Veracross is a fairly transparent system.  Instead of looking through little windows at the data, or in set formats, it’s fairly easy to get large and small views.  It’s also been very good that we can crank out PDFs of all student schedules in a grade for quick checking and sharing (without wasting paper).

Little things, like day by day, period by period schedules for the classes at first seemed clumsy (why day by day?) until we found out that we sometimes needed the flexibility to schedule only one day instead of four in the 8 day rotation.

So, more work tomorrow, but maybe I can stop doing seven day weeks, after next weekend…

Time for Collaboration

Our Veracross migration is moving along.  We actually have 14 user groups who should be using the system by the end of September:

1.     Admissions (now)

2.     Human Relations (now)

3.     LS Admin (student records, class enrollments and schedules, specialist report cards, attendance, field trips) (next week)

4.     MS Admin (student records, class enrollment and schedules, grade books, attendance, report cards, transcripts, field trips) (next week)

5.     HS Admin (student records, class enrollment and schedules, grade books, attendance, report cards, transcripts, field trips) (next week)

6.     Athletics (next week)

7.     After-School Program (September)

8.     Facility Bookings and Master Calendars (now)

9.     Heath and Medical Office (end of next week)

10.      HS College Counseling and Transcripts (week after next)

11.     Transport (next week)

12.     Web Portal for Faculty (attendance, report cards, interim reports, communications) (week after next)

13.     Web Portal for Students (varying degrees of information, based on division, no access for LS students) (mid-September)

14.     Web Portal for Parents (varying degrees of information, based on division) (mid-September)

Only two of these have significant issues, but most have ongoing needs for data clean-up, and we’re just at the start of the hands-on experience and training for a lot of users. Not even mentioned above is our Finalsite to Veracross integration, which is underway.  After September, there will be other modules and areas coming on line for the second half of the school year and the summer.

It’s going to be an interesting 2-3 months, and overall we’ll be doing “new things for the first time” for an entire year.  Maybe a year from now I can sail to France and not think about this for two weeks.

What we need now is collaboration– once our main users pitch in to help build courses and classes, and clean up data, and get the class lists done, we’ll be in better shape.  Overall, every change is a step forward to a better system, and a lot of people are contributing to that.

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